Answer
May 22, 2026 - 11:54 PM
We are not attorneys and cannot provide legal advice, but the form is usually called a “Notice to Enter,” “Notice of Entry,” or “Notice of Intent to Enter.” It is commonly used when a landlord needs to enter the rental unit for repairs, maintenance, inspections, or similar lawful reasons.
AAOA has a Notice of Entry form here: https://american-apartment-owners-association.org/property-management/landlord-
forms/notice-of-entry/
For an A/C repair, the notice should generally include the date, approximate time/window of entry, reason for entry, and who will be entering, such as the landlord, property manager, or HVAC technician. Even if the tenant will not be home, it is best to give proper written notice and keep a copy for your records. If the tenant gives written permission by text/email to enter sooner, save that too.
Notice requirements vary by state, county, city, municipality, lease terms, and sometimes local habitability rules. A true emergency may be treated differently, but routine or scheduled repairs usually still require proper notice. Check your local landlord-tenant law or consult a local attorney if you are unsure.
